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E-Doc Initiators Accessing Electronic Documents How to Enter Names in Bio/Demo Data Valid Multiple Job Combinations Which E-Doc to Use General E-Doc definitions When an Employee is hired When an Employee takes a leave When an Employee changes positions When an Employee ends employment at the university When an Employee is given additional pay Add New Person to E-Docs Add new person Add new person – InternationalAdditional Pay E-Docs Create Additional Pay Academic Create Additional Pay Create Summer Academic Pay Maintain Additional Pay Administrative Posts Administrative Posts Academic Appt. Types Chart Academic Titles and Salary Grade CodesEmployee Search (Job Inquiry) Hire Employee E-Docs Bio/Demo Validation for Hires Professional Staff Category Definitions Hire Staff Employee Hire Hourly Hire Hourly Workstudy Hire Academic No Pay Hire AC1 Academic Employee Academic Position Management Hire AC2 Academic Employee Hire AC3 Student Academic Hire Graduate Workstudy Academic International Procedures Flowchart for Hiring International Students Flowchart for Foreign Non-student Employees Foreign Employees Sponsored by IU Foreign Employees Not Sponsored by IU Hiring International Students Notes for Hiring International Students Job Funding Overview E-Docs Leave of Absence E-Docs Leave of Absence Paid Leave of Absence Unpaid Leave of Absence Academic Maintain E-Docs Maintain Funding Maintain Job Data Maintain Pay Rate Maintain Pay Rate Academic Reappointment Maintain Person Maintain TIME Assignments Mass E-Docs Mass Maintain Pay Rate Mass Terminate Employee Mass Renew Contract Position Management E-Docs Position Inquiry Create New Position Academic Position Management Create Pooled Position Maintain Position Job Code Title Abbreviation List Promote (Demote) Employee Renew Academic Contract Return to Duties Short Work Break Suspend Employee Terminate Employee Transfer Employee

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Accessing Electronic Documents (E-Docs)

 

1.   Open Internet Explorer and enter the following web site address (also called a URL) to access the OneStart Portal where the electronic documents are located.  Press the "Enter" key on your keyboard.  

2.   The OneStart page will appear.  Click Safeword as you will need a Safeword card to get into E-Docs.

 

3.   Enter your Network ID and Password.  Click the login button.

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4.   You now will need to use your Safeword card to authenticate.  Follow the login instructions to complete the Safeword Authentication screen.

 

5.   Click Yes in the Security Information box.

  

 

6.   Your OneStart portal home page opens.  The tabs on the top will allow you to navigate where to go.  For access to E-docs, select the HRMS tab.

7.   The following page is displayed with the list of E-Docs (HRMS Documents).  Open your document by clicking on the appropriate link.  

Note:  This page includes several additional links that may be useful (e.g. Job Inquiry, Personal Profile Forms, Online Help, etc.).

 

8.   Your selected E-Doc will now open.  Continue entering the information into the E-Doc, using the instructions found in SOS as needed.

 

9.  To view your Action List, click the link titled Action List on the upper left corner.  It will tell you how many documents you have in your list. In the example below, there are 0 documents.

 

University Human Resource Services
December 2006

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